District OperationsThis page is a resource for district volunteers. For questions and comments, email: DistrictOps@SHAC.org.
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Activities Committee |
District Resources
SHAC Two-page Calendar, updated January 2013, is a great resource to provide to Units listing Council events with a short description. Full Council calendar.
SHAC Scoop Winter 2013 edition, has information about upcoming Council events and is a great resource to provide to Units.
District Committee Job Descriptions
2012 District Work Plan (all pages) is the monthly report that the District Committee Chairs provide to the District Committee.
Key Leader Conference 1/12/2013
Key
Leader's Conference is an annual half day meeting for District
Leadership at the Cockrell Scout Center on January 12, 2013 at 8:30 am. In case you missed this meeting you are now able to upload content information for the following sessions:
Commissioner Team
Membership Team
Training Chairman
Enterprise Risk Management Chair
Order of the Arrow Adviser & Associates Advisers
Council Coordinated
Council Coordinated is a triannual meeting for District Leadership to receive the updates from the Council and is held at the Cockrell Scout Center at 7:00 pm: March 21, 2013, May 30, 2013, October 24, 2013. Key Leader's Conference is an annual half day meeting for District Leadership at the Cockrell Scout Center on January 11, 2014 at 8:30 am. District Journey to Excellence recognitions are awarded at Key Leader's Conference.
District Activities (Program) Committee
Activities Work Plan is the monthly report that the District Activities Chair provides to the District Committee.
Event Chairs Guide to Planning an Event is a tool for District Activities Chairs, District Event Chairs and Day Camp Chairs and includes information on council budget procedures.
Event Close Out Meeting is a required meeting that is held 2 weeks after every district event with the District Activities Chair, Event Chair, and District Executive.
Check Request should be submitted to the District Executive for budgeted supplies to obtain a check request directly to a Vendor (attach a quote or PO), request a cash advance (attach a quote or PO) or to request reimbursement (original receipts must be attached and PO number noted in description).
Purchase Order Requisition. Purchase Orders are the preferred method for obtaining supplies for district events. Submit this form to the District Executive at least 30 days before supplies are needed along with a bid (quote).
National Shooting Sports Manual (No 30931) contains information relevant to all individual involved in shooting sports programs including merit badge counselors, and range masters, and others involved in organizing and assisting in the delivery of shooting programs.
Scouting Safely and BSA's Committment to Safety
Service Project Guidelines contains age guidelines for tool use and work at elevations or excavations
Service Project Planning Guidelines should be utilized for all Scouting service projects.
Quartermaster Request form for council and event chairs to request quartermaster supplies for council and district events. This form is not for Day Camp (see camping section).
Shooting Sports Request form for council and district event chairs and/or certified range master to request BB, archery, tomahawks and wrist rockets for council and district events. Cubs and Webelos cannot use tomahawks. This form is not for Day Camp (see camping section). National Shooting Sports Manual
Vendor Letter should be sent with every Purchase Order.
Website and Social Media Guidelines
Advancement Work Plan is the monthly report that the District Advancement Chair provides to the District Committee.
Guide to Advancement 2011 helps council and district advancement committees understand and implement the advancement programs and procedures of the Boy Scouts of America. This replaces the previous Advancement Committee: Policies and Procedures.
Eagle Scout Service Project Fundraising Application (page 17 of the Eagle Scout Service Project Workbook) must be used by Scouts to obtain approval for Eagle project fundraising or securing donations of materials for their Eagle projects. This is necessary in all circumstances except when all contributions are from the candidate, his parents or relatives, unit or chartering organization, parents or other members of his unit, or the beneficiary of the project. Scouts should submit the fillable form to the Council for consideration. The Scout should also print a copy and include it with his project plan. Within 2 business days, the Scout will receive and e-mail response either seeking additional information or providing project funding approval. When approved, a copy of the approval email is to be included with the fundraising application as a part of the Scout's project plan.
Service Project Guidelines contains age guidelines for tool use and work at elevations or excavations
Service Project Planning Guidelines can be utilized for all Scouting service projects including Eagle Scout service projects. The guidelines must not be construed to be additional requirements for an Eagle Scout service project, but they do represent elements that should appear on the Eagle Scout candidate’s final project plan from the Eagle Scout Service Project Workbook, No. 512-927. The next revision of the workbook will incorporate these guidelines.
District Camping (Program) Committee
Camping Committee Work Plan is the monthly report that the District Camping Chair provides to the District Committee.
Camping and Outdoor Committee Guide is designed to help districts offer a balanced outdoor program that delivers the promise of Scouting—from Cub Scouting to Venturing and Sea Scouting. The new publication emphasizes integration of partner committees (Conservation, COPE/Climbing, Aquatics, Shooting, Properties, Maintenance, Risk Management, and Health and Safety) to achieve the program goals of the council.
Scouting Safely and BSA's Committment to Safety
Enterprise Risk Management Chair Notes from Key Leader's Conference on 1/12/13
Order of the Arrow Adviser & Associates Advisers Notes from Key Leader's Conference on 1/12/13
Day Camp Program
| Day Camp Program Overview | 30 page summary describing the various Skill and Crafts for each rank along with a listing of what advancements and Belt Loops that scouts will earn during each Skill/Craft session. |
| Tiger Program | Detailed aide for delivering the program in each of the Tiger Craft/Skill areas. Covers instructions for the crafts/projects, plus supplemental instructional materials. Basically everything a Tiger Leader will need to deliver the program. |
| Wolf Program | Detailed aide for delivering the program in each of the Wolf Craft/Skill areas. Covers instructions for the crafts/projects, plus supplemental instructional materials. Basically everything a Wolf Leader will need to deliver the program. |
| Bear Program | Detailed aide for delivering the program in each of the Bear Craft/Skill areas. Covers instructions for the crafts/projects, plus supplemental instructional materials. Basically everything a Bear Leader will need to deliver the program. |
| Webelos Program Part 1 Part 2 |
Detailed aide for delivering the program in each of the Webelos Craft/Skill areas. Covers instructions for the crafts/projects, plus supplemental instructional materials. Basically everything a Webelos Leader will need to deliver the program. |
| Due Dates | List of important dates for the Day Camp Chair and Program Director (revised 1/25/13) |
| Place mats 8.5x11 or 11x17 |
Two sided place mat to promote Day Camp at Blue and Gold banquets. Customize the place mat with your the date, location and website of your district before sending to units. |
| Day Camp website | Website used for Day Camp promotions. Please check the table and map for accuracy. |
| Graphics |
Black and White Color |
| 2013 BSA Standards at a glance | Excel file with the BSA NCAP (National Camp Accreditation Program) Standards that apply to Day Camp |
| 2013 BSA Standards - Detailed | PDF of the NCAP document with only the Day Camp applicable pages. (Pages for other types of camps removed to reduce size of document) |
| State of Texas Youth Camp Inspection Form | Sample of form the State uses to inspect Youth Camps |
| State of Texas Youth Camp Compliance Matrix | Summary of the requirements of the State of Texas Youth Camp Compliance regulations. |
| Adult in Camp Compliance Form | Form required by all adult volunteers in order to run background checks as required by the state. |
| National Shooting Sports Manual | Manual containing information relevant to all individual involved in shooting sports programs including range masters and others involved in organizing and assisting in the delivery of shooting programs. |
| Supply Order form | April 1 (prelim order due) April 29 (second order) |
Excel file used to order all supplies through Council. Only minor order changes can be made after April 29. (uploaded again on 1/26/13 using an older version of Excel) |
| Patch Order form | April 7 |
Excel file used to order patches. |
| T-shirt Order form | May 5 (prelim order due) May 17 (second order) |
Excel file used to order T-shirt. Only minor order changes can be made after May 17. (updated 3/19/13 to include YL shirts) |
| QM request form | April 28 |
Excel file used to request QM and shooting sports equipment from the Council Quartermaster. |
| Lumber calculator | N/A |
Excel file used to aide in determining what lumber/hardware a camp will need to go purchase to support the wood projects. (coming soon) |
| Vendor Letter | N/A | A vendor letter should be sent with every Purchase Order. |
Finance Committee Work Plan is the monthly report that the District Camping Chair provides to the District Committee.
Finance Committee Guide (No. 33779) provides information and resources relating to finance at the council, district, and unit levels.
District Membership (Program) Committee
Membership Committee Work Plan is the monthly report that the District Membership Chair provides to the District Committee.
Membership Committee Guide (No. 33080) provides information and resources relating to building membership at the council, district, and unit levels.
District New Unit Chart (No. 522-904) records completion dates for each of the 12 steps to organize each unit.
Membership Notes from Key Leader's Conference on 1/12/13
Training Committee Work Plan is the monthly report that the District Training Chair provides to the District Committee.
Guide to Leader Training (511-025) outlines basic council and district responsibilities for leader training and was revised in 2012.
BSA Training page provides current resources, forms and courses available and the latest BSA updates.
Training Notes from Key Leader's Conference on 1/12/13
District Job Descriptions provides detailed job descriptions for District Committee members.
2012 District Work Plan (all pages) provides the agenda for District Committee meetings and District operating committees.
Handbook for District Operations (No. 34739) provides details on the roles and responsibilities for each of the operating committees on the district committee and commissioner staff. video part 1, part 2
The District (No. 33070) provides information on how the district carries out the operational mission of the council.
District Key 3 (No. 513-630). The district Key 3 consists of the district chairman, district commissioner, and district executive. These three crucial positions work together to define and serve the needs of the district. Key 3 orientation video Part 1, Part 2
Nominating Committee Worksheet (513-332). A district committee is responsible for increasing the effectiveness of Scouting throughout a district through the achievement of district goals. Thus, the task of the district nominating committee selecting a slate of competent officers and members at large for the next year is an extremely important one. video
Selecting District People (No. 34512) helps key district leaders determine the number of people needed to operate an effective district, and then provides information on how to locate, select and recruit volunteers.
Council and District Plan Book (No. 513-002) helps council and district officers define functions, responsibilities, and objectives.
District Committee Training Workshop (No. 34160) provides a syllabus for basic training of members of the district committee.
Recruiting District Volunteers helps determine the number of people needed to operate an effective district, and then to locate, select and recruit them. video part 1, part 2
Journey to Excellence
Progress Chart
Progress Chart Insert
Self-Evaluation Guide for Successful District Operation
Annual District Retreat
District Roundtables (No. 14-633B). Roundtables are an important part of commissioner service is covered in detail in the annual Roundtable Planning Guides that provide complete methods and month-by-month suggestions for each of the monthly roundtables.
Commissioner Field book for Unit Service (No. 33621) is a book for unit commissioners and for those who coach and guide unit commissioners.
Commissioner Helps for Packs, Troops, and Crews (No. 33618) helps the new commissioner deal with problems related to the units he or she has been assigned. The main responsibility of a commissioner is to keep Scouting units alive, healthy, happy, and re-registered on time.
The Chartered Organization Representative (No. 33118) helps the chartered organization representative understand their responsibilities.
Commissioner Notes from Key Leader's Conference on 1/12/13
